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Sprints Communications

This page contains example copy for emails and social media posts used by the sprints team.

Table of Contents

Sprint leader outreach email

Send this to ticket holders who indicated they are leading a sprint and want support. K

Subject: Preparing for DjangoCon US YYYY Sprints

Hi [Name],

Thanks for signing up to lead a sprint at DjangoCon US YYYY for your project! We want to help people maximize their time at the sprints. Can you please email us back with what project(s) you're planning on leading?

We'd like to mention the project to contributors before the conference so they can learn more about it and get their development machine set up.

While not required, here are a few things that help contributors get started quickly:

  • A CONTRIBUTING.md or similar guide in your repo that's locatable
  • Issues tagged with good first issue or sprints
  • A working local development setup documented in your README

If you'd like help with any of the above, or have questions about leading a sprint, reply to this email and we'll be happy to assist.

We're looking forward to seeing your project at the sprints!

[Your name] DjangoCon US YYYY Sprints Team

Office hours invite email

Send this to ticket holders who expressed interest in contributor support. Attach a .ics calendar file for each session so recipients can add the events directly to their calendar.

Subject: Maximize your DjangoCon US sprinting, set up your local environment at Office Hours

Hello future contributors!

You're receiving this email because when you registered, you noted that you'd like help getting ready to contribute at the DjangoCon US YYYY sprints.

To help with that, we're hosting several office hours sessions. Each is a relaxed, virtual session where we'll walk through setting up a local development environment and answer any questions you have before the sprints begin. This means you can focus more of your time at the sprints on collaboration!

Pick the session that works best for you — calendar invites for each are attached to this email.

Session N: [Date] · [Time] UTC (convert to your timezone) [Video call link]

Session N+1: [Date] · [Time] UTC (convert to your timezone) [Video call link]

If you have any questions beforehand, feel free to reply to this email.

Hope to see you there,

[Your name] DjangoCon US YYYY Sprints Team