Online Committee Checklist

Recruit an Online Committee Co-chair and 1–2 additional team members early during the planning cycle.
Attend weekly/bi-weekly organizer check-ins and report on online committee progress.
Document decisions and processes so future committees can build on them.

Select an online conference platform in collaboration with the DEFNA board (previous platforms include Venueless; selection may be influenced by sponsorship deals and community needs).
Prepare or update the Online Volunteer/Moderator Guidebook, covering platform navigation, moderation duties, Code of Conduct enforcement, and escalation paths.
Recruit online moderators/volunteers (coordinate with the Volunteer Committee for sign-up forms and onboarding).

Brief and coordinate online moderators each morning before sessions begin and during emergencies.
Monitor the online platform throughout the day; respond to attendee questions and technical issues.
Actively engage with the online audience in chat where possible by welcoming attendees, highlighting talks, and fostering discussion.
Communicate in real-time with the A/V Chair to resolve any streaming or platform issues.
Escalate Code of Conduct concerns to the CoC team promptly.

Collect feedback from online attendees and moderators on the platform and experience.
Write a post-conference retrospective (report) documenting what worked, what didn’t, and suggestions for the next year’s Online Committee.
Update the Online Volunteer Guidebook with lessons learned.
Coordinate with the A/V Chair on making recorded session videos available on YouTube after the conference.